Privacy Policy

Who we are

FTM Ventures OÜ, registered in Estonia, provides Relevnt — software that helps employers screen and rank job applicants. You can reach us at info@relevnt.eu.

Two different relationships matter here. When you use Relevnt as an employer, we are the controller of your account data. When you upload candidate CVs, you are the controller of that candidate data and we are your processor — we handle it on your instructions and for no purpose of our own.

What we collect

Account data: your name, work email, company name, registry code and (optionally) VAT number, and the password hash held by our authentication provider.

Candidate data: whatever is in the CVs and applications you upload or receive — typically name, contact details, work history, education and anything else the candidate chose to include — plus the evaluation Relevnt generates for each one.

Calendar data, only if you connect a calendar: your free/busy times, and the interview events we create at your request. We do not read the subjects, notes or guests of your other meetings.

Usage data: standard server logs, and the credit ledger recording how many CVs have been screened.

Why we may use it

To provide the service you asked for: screening CVs, ranking candidates, scheduling interviews and sending the messages you configure.

To bill you and keep the accounting records Estonian law requires.

To keep the service secure and working, and to investigate abuse.

We do not sell personal data, and we do not use candidate CVs to train AI models.

Automated evaluation and human judgement

Relevnt scores each CV against the role using a large language model, and writes a short review explaining the score. This is decision support, not a decision. No candidate is rejected automatically by Relevnt; a person at the hiring company chooses who to progress and who to decline.

Scores can be wrong, and can reflect biases present in the underlying model or in how a role was written. Employers using Relevnt should treat the ranking as a starting point for their own reading, and should be able to justify hiring decisions on grounds other than a score.

Who we share it with

Supabase (database, authentication and file storage; EU region) and Vercel (application hosting; EU region) as infrastructure providers.

Anthropic, which provides the model that evaluates CVs. CV text is sent for evaluation and is not used to train their models.

Microsoft or Google, only if you connect a calendar, and only to read your free/busy times and create the interviews you book.

Our email provider, only for the candidate messages you choose to send.

Nobody else, unless the law requires it.

Where it lives, and for how long

All personal data is stored in the European Union.

Candidate data is kept for as long as the employer keeps the role open, and is deleted when the employer deletes it or closes their account. Employers should set a retention period appropriate to their own obligations — in Estonia, keeping unsuccessful applicants' data beyond the recruitment process generally needs the candidate's consent.

Account and billing records are kept for seven years, as Estonian accounting law requires.

Your rights

Under the GDPR you can ask for a copy of your data, correct it, have it deleted, restrict or object to how it is used, and receive it in a portable format.

If you are a candidate, the employer who received your application is the first point of contact, because they decide what happens to it. You may also write to us at info@relevnt.eu and we will pass the request on and help fulfil it.

You may also complain to the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon).

Security

Data is encrypted in transit and at rest. CV files are stored in a private bucket reachable only through short-lived signed links. Calendar tokens are encrypted before they are written to the database. Access is limited to the members of your own organisation.

Changes

If we change this policy materially we will tell account holders by email before it takes effect.